Vendor Application

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Mailing Address

Country:
Purchase Order Fax Number




Federal Taxpayer Identification Number (TIN)
(FAILURE TO PROVIDE TIN WILL RESULT IN FULL WITHHOLDING OF PAYMENTS DUE)

EIN: Employer Identification NumberSSN: Social Security Number




Certification
Under penalty of perjury, I certify the information shown on this form is accurate and the number shown on this form is our correct Taxpayer Identification Number for federal income tax purposes (or we are waiting for a number to be issued.)

 




Company Information




Remittance Address







Primary Contact

 




Insurance Contact




About Your Business

 


 
State in which Business is Organized*:
 
   
 
 























Select all that apply




Diversity Information

 














Please select all that apply

 


 
 
 
 
Please check all states and countries above you would be willing to provide Services or Materials to.




General Information

 

 

 




Payment Information

 
 



 
 
 
 
 
 
   
Please send W9, Insurance, and Safety Contract to procurement_department@cartermachinery.com

 

Carter Machinery has a long history of supporting a diverse supplier base to complement the various business markets we serve. Our reputation is based not only on our integrity, but also on the integrity of our suppliers and the service that we provide to our customers. Our drive for continuous improvement and our ambition to provide the best sourcing opportunities throughout the organization to both our customers and employees commits us to a high standard of excellence. To become a potential Carter Machinery supplier, please complete the online registration.

Please read the additional requirements by scrolling to the bottom and check the box at the bottom before completing the form.

Additional Requirements

1. INVOICING

All invoices MUST be mailed to the address listed below, otherwise a delay in payment may occur.
Carter Machinery Co., Inc.
Attn: Accounts Payable
PO Box 3096
Salem, VA 24153-3096

2. PURCHASE ORDERS

Vendor MUST acquire a purchase order number from buyer at the time of the transaction. Invoices received without a purchase order can NOT be processed therefore delaying payment.

Vendor's invoice to Carter Machinery Co., Inc. must match in all details with the purchase order unless vendor has given Carter Machinery prior notification of any discrepancy between purchase order and the shipment of product.

3. INSURANCE REQUIREMENTS

Carter Machinery MUST have a current certificate of insurance with Carter Machinery listed as the Certificate Holder on file in the procurement Dept prior to the person or company providing services to Carter Machinery.

Comprehensive General Liability
$1,000,000 per occurrence and $2,000,000 aggregate limit for bodily injury and property damage with Carter Machinery Company, Inc. endorsed to the policy as an additional insured.

Automobile Liability
$1,000,000 combined single limit for bodily injury and property damage with Carter Machinery Company, Inc. endorsed to the policy as an additional insured. Coverage must include any auto including owned, hired, borrowed or non-owned vehicles.

Workers Compensation and Employers Liability
Statutory coverage for all states. Minimum limits of liability for Employers Liability are as follows:

  • $100,000 Each Accident
  • $500,000 Disease - Policy Limit
  • $100,000 Disease - Each Employee

GL and Auto Policies must include waiver of subrogation in favor of Carter Machinery and its affiliated companies, or any employee or agent of Carter Machinery.

Cargo Insurance (ONLY REQUIRED BY CONTRACT HAULERS)
Contract Haulers must carry cargo insurance with adequate limits to insure value of the equipment transported --all risk coverage with a minimum limit of $250,000 per conveyance. Note: Any damage to our equipment or property while in the haulers' care, custody and control will be the responsibility of the hauler and should be covered by the hauler's insurance company.
Insurance Agents may fax or mail a copy of the certificate to:

Standard Vendors
Carter Machinery Co., Inc.
Attn: Procurement Department
PO Box 3096
Salem, VA 24153-3096
Fax: 540.387.9745

4. SAFETY & ENVIRONMENTAL

Any vendor service requiring the removal of waste products from any Carter Machinery facility, must complete our "NON-HAZARDOUS SOLID WASTE DISPOSAL & RECYCLING AGREEMENT"

Any vendor required to provide a service at a Carter Machinery facility MUST complete our  “CONTRACTOR SAFETY AGREEMENT” and return it with the vendor application. The pdf application can be found here and should be attached to the form above. 

Vendor must abide by all Carter Machinery Co., Inc. safety rules listed on "CONTRACTOR SAFETY AGREEMENT"

Carter Machinery Company, Inc is a covered federal contractor or subcontractor and must comply with certain affirmative action efforts. Also, pursuant to 41 CFR § 60- 300.44(f)(i)(ii), implementing 38 U.S.C. § 4212, a portion of the Vietnam Era Veterans Readjustment Assistance of 1974, and 41 CFR § 60-741.44(f)(i)(ii), implementing Section 503 of The Rehabilitation Act of 1973; Carter Machinery is providing you with written notification of our affirmative action efforts on behalf of protected veterans and individuals with disabilities.

Carter Machinery Company, Inc expects all of its subcontractors, suppliers and vendors to comply with all of their applicable obligations under Executive Order 11246, Section 503 of the Rehabilitation Act of 1973, Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended, 38 U.S.C. § 4212 or any other law requiring equal opportunity for disabled persons, and other protected veterans. Further, the equal employment opportunity clauses set forth in 41 CFR § 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR § 60-741.5(a) are hereby incorporated by reference into all of the transactions between our companies.

We appreciate your cooperation in our effort to fully comply with these Federal requirements.

Now that you have an understanding as to the requirements of being a Carter supplier, the next step is to register you company through our Online Supplier Application. Our online registration is not only an efficient process it is also a great way for you to highlight your capabilities to our category teams.

Carter Machinery has a long history of supporting a diverse supplier base to complement the various business markets we serve. Our reputation is based not only on our integrity, but also on the integrity of our suppliers and the service that we provide to our customers. Our drive for continuous improvement and our ambition to provide the best sourcing opportunities throughout the organization to both our customers and employees commits us to a high standard of excellence. To become a potential Carter Machinery supplier, please complete the online registration.