Additional Requirements

1. INVOICING

All invoices MUST be mailed to the address listed below, otherwise a delay in payment may occur.
Carter Machinery Co., Inc.
Attn: Accounts Payable
PO Box 3096
Salem, VA 24153-3096
accounting_inbox@cartermachinery.com

2. PURCHASE ORDERS

Vendor MUST acquire a purchase order number from buyer at the time of the transaction. Invoices received without a purchase order can NOT be processed therefore delaying payment.

Vendor’s invoice to Carter Machinery Co., Inc. must match in all details with the purchase order unless vendor has given Carter Machinery prior notification of any discrepancy between purchase order and the shipment of product.

3. INSURANCE REQUIREMENTS

Carter Machinery MUST have a current certificate of insurance with Carter Machinery listed as the Certificate Holder on file in the procurement Dept prior to the person or company providing services to Carter Machinery.

Comprehensive General Liability
$1,000,000 per occurrence and $2,000,000 aggregate limit for bodily injury and property damage with Carter Machinery Company, Inc. endorsed to the policy as an additional insured.

Automobile Liability
$1,000,000 combined single limit for bodily injury and property damage with Carter Machinery Company, Inc. endorsed to the policy as an additional insured. Coverage must include any auto including owned, hired, borrowed or non-owned vehicles.

Workers Compensation and Employers Liability
Statutory coverage for all states. Minimum limits of liability for Employers Liability are as follows:

• $100,000 Each Accident
• $500,000 Disease – Policy Limit
• $100,000 Disease – Each Employee

GL and Auto Policies must include waiver of subrogation in favor of Carter Machinery and its affiliated companies, or any employee or agent of Carter Machinery.

Cargo Insurance (ONLY REQUIRED BY CONTRACT HAULERS)
Contract Haulers must carry cargo insurance with adequate limits to insure value of the equipment transported –all risk coverage with a minimum limit of $250,000 per conveyance. Note: Any damage to our equipment or property while in the haulers’ care, custody and control will be the responsibility of the hauler and should be covered by the hauler’s insurance company.
Insurance Agents may fax or mail a copy of the certificate to:

Standard Vendors
Carter Machinery Co., Inc.
Attn: Procurement Department
PO Box 3096
Salem, VA 24153-3096
Fax: 540.387.9745

4. SAFETY & ENVIRONMENTAL

Any vendor service requiring the removal of waste products from any Carter Machinery facility, must complete our “NON-HAZARDOUS SOLID WASTE DISPOSAL & RECYCLING AGREEMENT”

Any vendor required to provide a service at a Carter Machinery facility MUST complete our  “CONTRACTOR SAFETY AGREEMENT” and return it with the vendor application. The pdf application can be found here and should be attached to the form above. 

Vendor must abide by all Carter Machinery Co., Inc. safety rules listed on “CONTRACTOR SAFETY AGREEMENT”

This contractor and subcontractor shall abide by the requirements of 29 CFR Part 471, Appendix A to Subpart A, 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.

We appreciate your cooperation in our effort to fully comply with these Federal requirements.

Now that you have an understanding as to the requirements of being a Carter supplier, the next step is to register you company through our Online Supplier Application. Our online registration is not only an efficient process it is also a great way for you to highlight your capabilities to our category teams.

Carter Machinery has a long history of supporting a diverse supplier base to complement the various business markets we serve. Our reputation is based not only on our integrity, but also on the integrity of our suppliers and the service that we provide to our customers. Our drive for continuous improvement and our ambition to provide the best sourcing opportunities throughout the organization to both our customers and employees commits us to a high standard of excellence. To become a potential Carter Machinery supplier, please complete the online registration.